Supported editions for this feature: Frontline Starter and Frontline Standard; Business Standard and Business Plus; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus; Essentials, Enterprise Essentials, and Enterprise Essentials Plus; G Suite Business. Compare your edition
As an administrator, you control which labels are available to apply to files in Drive. When a label is enabled for Drive:
- Users with edit access to a file can apply published labels and edit the field values for those labels.
- Users with view access to a file can view labels applied to the file, but not apply labels or edit field values.
- Users with any access to a file can search Drive by labels or fields.
Enable or disable a label for Drive
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Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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In the Admin console, go to Menu
Security
Access and data control
- Click the label you want to manage.
- In the Applications section, check or uncheck the box next to Drive. Note: You can’t disable a label if it’s used by a Vault retention rule, default classification rule, Data Loss Prevention (DLP) rule or in AI classification.
- Confirm your change.
Changes can take up to 24 hours but typically happen more quickly. Learn more
What happens when you disable labels
If you disable a label:
- The labels and its fields are hidden and can’t be created, applied to new files, used for search, used for default classification, or used for AI classification. You can still edit the label in your Admin console.
- If you turn the label back on, it's usable again. Any field values that were set for a file before the label was disabled are restored.
